What’s in the latest build 2.5.0 (Apr 2025)

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New Features & Improvements

• Communication – Uploaded images display in email template when viewing

• PCI V4 Compliance for payment gateways

• Multi Factor Authentication
• Member Portal – for sailing, social and bowls clubs
• Full push to Golf performance improvement
• Xero Integration – Development to become a Certified App for clubs requiring multiple connections to Xero. (Pending Xero assessment)
• User warning when running multiple reports as background tasks

Get ‘Renewal-Ready’ with MiMembership Pre-Planning Videos Getting your data ready now saves time and stress when it comes time to get those renewal invoices out. We have published a library of videos to guide you through getting your data ready from setting price increases to scheduling membership changes Watch the Videos

MiClub Webinar Series 2025 MiClub are running a series of webinars throughout 2025. They are free to join and the recordings can be watched at any time. The first MiMembership webinar focussed on Communications, including how to build and manage your own email content & templates. MiMembership Communications  MiClub Webinar Series

Haven’t got time or the staff to get your membership renewals done? Let our experienced staff do it for you. You provide us with the information required to process any updates (charges, membership changes) and we will ensure that your renewal invoices go out on time. Pricing for a standard renewal run is $370. Note: if there are complex data clean ups required we will provide a quote for additional work. You may also like to explore our online self help resources below: Renewal Pre Planning Video Renewal Solutions   Request Renewal Assistance

Non Golf Club – Member Portal This innovative dashboard feature  is designed to address the specific needs of clubs not using the MiClub Golf software, ensuring their members have a dedicated space to manage contacts, access accounts, make payments and more. Member Dashboard Widgets include: Member & Membership Details Accounts Invoices POS Transactions Payments Payment Plans Statements Member Search Direct Debit Agreements Email History SMS History Member Card Get Reciprocal Letter Member Timeline Request MiM Portal Information

Do you have new staff that need training in MiMembership? You can request a training session directly from the MiM dashboard. Follow the link on the top right of the dashboard to complete an enquiry form.

 

Fixes


• Xero Integration – Oauth1 Stack Trace when setting tennant ID
• Member Portal – can’t access side menu when on My Accounts Page
• Automatic Renewals / Payment Plans not linking invoice to Payment plan when no fee invoice raised
• Reports – Account Balances by Account type maybe causing out of memory errors
• Member Details – Scanning Encoded data into member identifier prompts “Cancel” on profile page being edited
• Member Portal – Login Page Requirements – Forgotten Password Process needs additional error message
• Configuration – Settings – Edit Setting. Disable ability to delete option if it is enabled
• Financial – Error message typo on sending instalments
• Ezidebit Error on Sending Transactions – truncate error message
• Report – Financial – Total Invoiced by Charge Type (Detailed) incorrect columns when including membership data
• Configuration – Bulk Update Charges – Typo
• Financial – External Transactions repository – Audit Columns do not create when selected
• Statement Repository – Stack Trace error
• Sign Up Form : Typo on expriy warning – double ‘s’ – hours(s)
• Deleting Credit Note or Invoice (flagged as deletion) that has been allocated is leaving allocations in database.
• Communications – Email Content – Defaulted Payment Plan Needs to be updated
• Users able to try to enter MiMembership without entering both username and password – causes IP locks
• Upcoming birthday widget stack trace on non leap years
• Twin Waters – Payment Order incorrect
• MFA – stack trace when system.mfa.enforced.enabled is enabled – mfa not affecting non ldap users
• Ebet Integration : Error when postal address is disabled and no mapping available (Integration Mappings)
• Financial – Payment Plans other than monthly creating incorrect instalment dates – will need patch
• Dashboard – Sign up Form Submissions Widget – Build 2.4 has changed order of display
• Auto Renewals – scheduled job to raise invoice on day of membership start (0 days before start)
• Configuration – Email Content – General Invoice Body Incorrect – Build 2.4 related.
• PCI DSS – Vulnerability Scan – Error Found
• SMS – Bulk Sending allows only 50 in each batch
• Payrix Payments getting pessimistic lock errors – albertparkya
• Dashboard – Form Submissions Widget – takes to repository without any filter options
• m=Member draw – draw winner followed by a “non-winner” entry

What’s in the latest build 2.4.0 (October 2024)

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New Features

• Financial Report – Member Account Balances (as at a specific date) – total column added
• Auto Payments – Clearing balance of an account on a specific date. Delay processing the payment for a number of days to allow member to preview statement
• SMS – Add character count when creating a message
• Auto Renewals – scheduled job to raise invoice on day of membership start (0 days before start)
• IGT Member Integration
• Alternate ID (member identifier) to map to the new Alternate ID in MiClub Golf
• Make ability to delete invoices a ‘user’ setting
• Member Accounts put On Hold will be ‘read only’ for members. No top ups or payments allowed
• New Maintenance Utility to make all contact types silent
• New Maintenance Utility to convert member names to proper case or uppercase
• Ability to delete document attached to notes. Deletions are audited in the member timeline
• SMS History – display full message in repository column
• Fix padding on radio button labels
• Accounts Repository – Hide reversed credit notes by default
• Ability to use MiMembership as the SMS Provider for Golf
• Local cache – change to direct api calls to MiM
• Integration – EBET – populate from ebet using Member PID
• Add ability to configure the spinner icon on the “Processing” widget

Looking for a better way to communicate with members? Get Low Rates with the new MiMembership SMS Module SMS messages can now be sent directly from MiMembership. We have partnered with SMS Global to provide integrated messaging at low prices. Use for invoice payment reminders, upcoming renewal information, promote events, membership and other important notifications. Use data fields to personalise your message and include links to documents – such as invoices and statements One low set up cost and no ongoing fees. Flat pricing of $0.045 per message applies. Normal SMS character limit of 160 applies For more information contact MiClub Request SMS Information

 

MiClub Golf Integration : New mapping concept for membership groups Clubs can now map multiple membership groups in MiMembership to just one group in golf to control playing rights.  This will simplify the set up and management of membership categories and booking rules. For example, your club might have several membership categories with 7 day playing rights. 7 Day Senior, 7 Day, 7 Day Corporate. These can be mapped to just one group in golf, say 7 Day Men.  This can then be used in booking rules to manage the playing rights.

 

Do you have new staff that need training in MiMembership? You can request a training session directly from the MiM dashboard. Follow the link on the top right of the dashboard to complete an enquiry form.

 

Fixes


• UI – Confirmation Dialogue – Bulk Sending emails – Spelling Error
• Configuration – User Settings no longer available
  Email Style Sheet (updated 2/9/2024 – Causing Footer to left align
• Payment Plans – if payment is due on 30th of month, all months after february default to 28th
• Online Payments – If Stripe is Online Payment Method, but Payrix is enabled with HPP toggled on – payments via member portal go via payrix
• No report parameters showing on favourite reports – build 2.3 issue?
• Email Snippets – Issues with various snippets
• Configuration – Adding discount to group causes stack trace
• Smart Search – Submissions Output – no viable filters available for criteria – any filters and preview results causes stack trace
• Woodford golf club – unable to delete “full” memberships
• Tag Integration – Adding additional tag to member in golf is deleting and re-adding all tags on mim timeline
• Sign up form – form submission data shows incorrect end dates
• MYOB Integration Issues – Oxley Golf Club (other clubs have had issues also)
• Payment Plan – Can’t pay an instalment manually – build 2.3 issue? Payment failed Error getting child: invoiceLine on parent type: class au.com.miclub.account.entities.AccountTransaction
• Online Payments – Stripe and Java 17 integration issues
• Scheduled job – Direct Debit Payer Status Check is sending through member updates to golf even if no changes
• Sign up form – when submission is rejected – quote should change status also
• Accrual payment Plan – Credit Note Date accounting date incorrect on renewals
• Reports – Stack trace when report period not entered – change to error message
• Dashboard – Upcoming Birthdays Widget – shows some people with today’s birthday and not others
• Randomise data when copying to test and staging sites no longer randomising member names.
• Communication – silently fail when ‘no footer” or “no header” is selected on template
• House Credits raised to expire at “end of membership” should just be date stamped with membership end date, not actually expired
• BPay payments haven’t integrated from Payrix into MiM
• Sign Up Form – Auto Approval. Translation for expiring time is not display the correct setting value
• EDDR Error – problem retrieving payer details
• Sign up Form – Bug in build v2.3.1. Page wont load
• SMS – resending MMS message only sends 1 part
• Email Parameter Update for Member Address Combined Street

What’s in the latest build 2.3.0 (July 2024)

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New Features

New Module – SMS SMS messages can now be sent directly from MiMembership. We have partnered with SMS Global to provide integrated messaging at low prices. Use for invoice payment reminders, upcoming renewal information, promote events, membership and other important notifications. Use data fields to personalise your message and include links to documents – such as invoices and statements One low set up cost and no ongoing fees. Flat pricing of $0.045 per message applies. Normal SMS character limit of 160 applies For more information contact MiClub Request SMS Information

 

MiClub Golf Integration : New mapping concept for membership groups Clubs can now map multiple membership groups in MiMembership to just one group in golf to control playing rights.  This will simplify the set up and management of membership categories and booking rules. For example, your club might have several membership categories with 7 day playing rights. 7 Day Senior, 7 Day, 7 Day Corporate. These can be mapped to just one group in golf, say 7 Day Men.  This can then be used in booking rules to manage the playing rights.

 

Other New Features & Improvements

• Hosted Cache – Update JDK to version 17
• Remove ability to “cancel” renewal process once running
• Add ability for Business Name to not be shown on invoices or statements
• UI – for 2FA – Two Factor Authentication
• Payrix – EDDR – Hosted Page – improved UI for updating payee card details
• New Import Option – Add Ability to import tags.
• Discount Conditions for payment invoice dialog (new discount refactor coming in Q4 this year)
• Member Draw – View the members in draw from the member draw history page
• Improved error logging for hosted payments page
• Update to email style sheet to fix <li> and <ul> alignment
• eDDR Forms. Store the initial submitted form as a PDF in the member document repository
• Sign Up Form – translation for auto approval message plus an additional information section.
• eDDR printed document – Added Auto Payment section
• eDDR Form – IP address of users completing the form is captured and printed
• Membership group change – Warn user when they add a new membership instead of changing the existing group
• Renewal Wizard – Date fields. Add help notes to each date type.
• Reports : New Members – add primary group column and filters for Reinstated Members
• New Site Builds : Turn off contact masking

Fixes

• Subscription account pagination
• Members Draw – Incorrect count in draw – members with no DOB
• Quotes – Emails failing to send for quotes on current members
• Dashboard – Unfinancial Members Widget fix
• Emails – Failure message on emails in email history – could not initialize proxy [au.com.miclub.communication.entities.EmailCategory#1] – no Session
• Sign up form – auto sign up – fix for pending members being sent to miclub golf
• Communications – Statements Links going to login screen
• Credit allocation against invoice with house levy not creating credit with correct dates
• Configuration – Imports – POS transactions can’t be imported to accounts with credit limit
• Email Receipt Link going to login page
• Total invoiced by charge type detailed and summary discrepancy
• Stack Trace when accessing club details to edit
• Sign up Form auto approval – no invoice created when any group with no charge is selected
• Email or print invoice from header prompt causing stack trace
• New Site – Adding Club Details looking for contact name (not a field in club details) causing stack trace
• Bulk Payments Screen – Typo – Payed/Paid
• Reports – Facilities – Description added in MiM-6103 not showing correctly
• Accrual Payment Plan – Payment plans created on renewal adding value of pp to membership, not being removed when payment plan ended
• Financial – remove allocations when transaction is deleted
• Aristocrat – Remove cardType from Integration
• Aristocrat – Member Identifier Card Number Generation Issue
• Aristocrat Integration adjustments
• Reports – facility summary report – error on running
• Integration – golf to mim – breaking on “contact field”
• Local Cache crashing / hanging needing restart
• Payrix HPP – Payments with WAITING status are being declined in MiM and processed successfully in Payrix
• eDDR Links to Terms and Conditions rendering as text instead of html
• Tag Integration : Golf not sending updates or accepting updates sent from MiMembership
• Ezidebit : Pending payment not displaying in Instalment Repository. Incorrect status displaying in Payment Plan Repository.
• Member Draw – typo in “Too Slow” message – ! displaying as ‘
• Payment Gateway – Discounted amount due not being sent through to Payrix HPP
• Payrix Refunded Transaction – Update status in MiM
• Email parameter – Welcome letter new builds

What’s in the latest build 1.5 (February 2021)

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The latest build of MiMembership has a range of new features, small improvements and bug fixes. It will be deployed to all clubs over the next couple of weeks.

Features

• Payment Plans – new distribution of charges UI
• Payment Plans – Move invoices on a payment plan to cash account for GST reporting
• Ability to edit the breakdown amount for Payment Plans
• Local Cache Performance Improvements
• Modify the picture capture size for Profile Pictures.
• Remove the requirement for an email address in Ezidebit
• Set default reply email address to club preferred email address
• Display accounts to member summary
• Ability to add custom fields and member identifiers parameters to documents
• Exports – Add POS Code column to groups export
• Integration – Golf – make disabling turn off integration both ways
• Shares: Share Owners Report, Playing Rights Report, new document – share certificate, Shares document service

 

The full list….

Item	Labels	Type
Payment Plans – Renewals Process – Move invoices on a payment plan to cash account for GST reporting		feature
Share Owners Report	shares	feature
Share Playing Rights Report	shares	feature
Email templates		feature
Lease status not updating to correct status on removal of playing rights	shares	bug
Add ability to edit the breakdown amount for Payment Plans		feature
Remove the requirement for an email address in Ezidebit		feature
Modify the picture capture size for Profile Pictures.		feature
Financials – Incorrect GL posting for refund	financials, general ledger	bug
Financial – Incorrect GL postings for Prize account on cash basis	financials, general ledger	bug
Add filters to Shares	shares	feature
New document template – share certificate	documents, shares	feature
Financials  – Reversing Allocations creating incorrect journals	financials, general ledger, high priority	bug
Reversed Invoice		chore
Add default content to Overdue Account email template	communication	feature
POS Cache	local cache	bug
Financials – Invoices with rounding up cannot be added to Payment Plans	financials, payment plans	bug
Financials – Combined Invoices editing credit lines cause stack trace	financials, member changes	bug
Financials – Payments to Top Up Account generating incorrect amount	financials, payments	bug
“failed ezidebit” payment plan instalments	payment plans	bug
Financial –  Statements taking an extremely long time to run	performance, statements	bug
Financials – remove comma from year in date	low priority, statements, ui	bug
Ebet API – ocean shores. Renewal date returns null.		bug
Payment Plan error	high priority	bug
Payment Plan Instalment amount Split issue	payment plans	bug
Part payment issue	payments	bug
Sort by Primary group in Accounts Repository	accounts	bug
Communication  – Sending reciprocal letter stack trace	communication	bug
exception error: editing payment plan Gosnells GC	payment plans	bug
Can’t open develop.mimembership.com.au		bug
Error when assigning playing rights	shares	bug
Unable to take profile image or print membership card	documents, member	bug
Error when creating member draw		bug
Adding Statement To Date issues		bug
Expiring Transactions scheduled job erroring		bug
Financial  – Invoice added to incorrect payment plan instalment	gosnells, payment plans	chore
Loading unposted general ledger transactions		bug
Set default reply email address to club preferred email address		feature
Configuration – Sort GL Codes on Charges display		bug
Financial – Checking payment plan status with Ezidebit causing stack trace.	ezidebit integration, payment plans	bug
Remove For Sale toggle for shares that have been sold.	shares	bug
Shares document service – find all the shares associated with a certificate for printing	shares	feature
Add accounts to member summary		feature
Ability to add custom fields and member identifiers parameters to documents (as we can to emails)		feature
test pos cache charging fault		bug
Members – New Build – Exception		bug
Xero integration error	general ledger integration	bug
Credit Expiry options on Account Type		bug
Share Display Filters – Show Available for Sale displays sales history	shares	bug
Transfer Ball account balances into Prize account	high priority, prizes	bug
New build – Import groups		bug
Integration – Golf – make disabling turn off integration both ways	golf product integration	feature
Exports – Add POS Code column to groups export		feature
Error processing sale of share	shares	bug
Share Styling		feature
Error printing certificate when owned by club	shares	bug
Financial – House Credits Expiring – member 11640	financials	bug
Update Settings Description for  shares.registration.repository.display.fields	shares	bug
Share Action Menu – ‘Process Sale’ should not be available unless the share is flagged for sale	shares	bug
Add extra column “Assigned Status” to the Create/Edit Share Type Dialog	low priority, shares	feature
Renewals – Dates Changing	low priority, renewals	bug
Email requests	communication	bug
Memberships – Golf Facility not assigned	facilities, high priority	bug
Lockdown File Attachments to Max 3 on email messages		bug
Reports – Error running Outstanding Charges report		bug
Accounts – Green ticks are on all transactions, even when not allocated.ok	accounts	bug
Finanical  – Disabled Accounts Still Available		bug
Financial – Statements error	statements	bug
Creating member with no group – creates in miclub golf	golf product integration, member	bug
Renewals – Draft Payment Plans can be saved as outstanding even when invoice has been deleted or is still draft	payment plans, renewals	bug
Financial – Payment Plans – Invoices that have been added to existing plan can still be paid via stripe from email link	payment plans, payments	bug
Check ezidebit status exception		bug
Financials – Creating new payment plan template error	financials, payment plans, system configuration	bug
Stack Trace		bug
Financials – House Accounts not being allocated if credit on partial payment not ticked.		bug
Members – Populate from Golf	member	bug
Member data – Strip any empty space from data entries		feature
Fix wording on payment plan group restriction table.		feature
Smart Search export	smart search	bug
Update default translation for help notes – Membership Statuses		bug
Payment Plans – new distribution of charges UI	payment plans	feature
GL Postings incorrect for refund POS transactions on cash account	financials	bug
Edit Payment Plan (new distribution option) Growl error popping up when user clicks on any help icon	payment plans	bug
Stack Trace error		bug
Dishonoured Instalment date change	high priority, payment plans	bug
Unable to view Overdue Notice for Member		bug
Error Importing Groups		bug
Integration : Create New Member from 3rd Party – MiClub golf.	**integration**	bug
Renewals wizard creates invoices in draft regardless of switch selection		bug
Resigned members integration	golf product integration	bug
Edit invoice  screen missing balance remaining		bug
POS Cache Timeout	high priority, local cache	bug
Mark Member as deleted.		bug
After reversing payments invoice is no longer available to apply new payments or allocations to	allocations, high priority	chore
Email Failure – multiple copies of email sent to members	high priority	bug
Renewal Wizard – Remove draft payment plans from batch – error. Fee Invoice remains in draft.	payment plans, renewals	bug
Exception Error – Null pointer		bug
Financial – House Credits – Pro-Rata house levy raising incorrect credit on payment	credits, financial	bug
dishonoured instalment status		bug
Creating a new payment plan template	payment plans	bug
Can’t add fee to charge to distribution	payment plans	bug
Reverse payment of payment plan instalment, now can’t pay the instalment again	payment plans	bug
Add cancel button to edit instalment breakdown dialog	payment plans	feature
Add instalment to next instalment error	payment plans	bug
Financials – Renewals Wizard – View payment plans not showing anything	payment plans, renewals	bug
Financial —  Error paying  Null Pointer Exception	financial, high priority, payments	bug
Local Cache Performance Improvements		feature
Financial – Stack Trace creating ad hoc payment for 99999	statements	bug
Edit Payment Plan Template – Charge Distributions – Clicking on the add button without selecting a charge throws an error	low priority, payment plans	bug
Integration – POS Cache Monitoring warning.		bug
Add link to Swagger for admin staff		feature
Member timeline		bug
Member photo error		bug
Changing amount of instalment changes the charge distribution	payment plans	bug
Trying to remove draft payment plan	payment plans	bug
Statement won’t load	could not replicate, statements	bug
Change transaction date		chore
Set the Expiry Date on prizes		chore
Prizes from golf doubling GL transaction amounts when on cash basis	general ledger, golf product integration	bug
Add translation for (or less) Member view Invoice – payment plan payment method		feature
Stack Trace – Member 3174	high priority	chore
Financials – Transfers – GL Incorrect		bug
Financials – Transfers – Dates incorrect		bug
House Credit Raised on Cash House Account should not create journal	general ledger	bug
Financial – Allocations – allocating invoice raised on cash house account not creating General Journal	allocations, general ledger	bug

What’s in the latest build 1.4.5 (November 2020)

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The latest build of MiMembership has a range of new features, small improvements and bug fixes. It will be deployed to all clubs over the next couple of weeks.

Features

• Access to Facilities Repository
• Create a member with a number that already exists on golf website
• Add the ability to change the account type on an invoice line if the charge is not restricted
• Show Pos Transactions in the Pos Transaction Repository with a time as well as date
• Integrate primary group name and id to Pos Cache (requires Local Cache upgrade)
• Add Other Account Type Name to Type Description of Transfer Invoices
• Add total GST included in charges on statement
• Add the ability to add extra document templates – eg: for membership card types
• Primefaces 8.0 Upgrade
• Import of Shares
• Share Registrations
• Share Playing Rights Repository Updates
• Shares – Playing Rights (Leasing or Owner Nomination)
• Add dynamic Club Logo parameter to Documents
• Prevent duplicate POS transactions being pushed to MiM from the local Cache
• Add Customer Type Filter to Repositories
• Credit Limit Activity to timeline
• Renewals Wizard – add total to each step of the renewal process
• Restful API call added to Local Cache for integration of limited member data to 3rd party software
• POS cache monitoring & warning system to test connectivity

The full list….

Item	Type
Add Ability to Purge Login Failures from memory	feature
Add Other Account Type Name to Type Description of Transfer Invoices	feature
Remove Due Amount from deleted invoices in repository	bug
Invoice Import message shows 0 even though all imported	bug
Lonsdale POS cache refresh	bug
Facility types not defaulting to be selected in facility repository	bug
Golf facility not assigned to memberships correctly on import	bug
Stripe Payment issue	bug
Stripe integration settings description change	feature
Keysborough membership to golf integration not updating	bug
Golf integration error at Ocean Shores	bug
Change dates on credit notes	chore
Null requires GL Code – unable to post journals to Xero	bug
KWGC Ezidebit error	bug
Show Pos Transactions in the Pos Transaction Repository with a time as well as date	feature
Update MiM Local Cache to have version data in swagger.	feature
Credit notes export as positive amount	bug
Remove default status on resigned reason ‘peronal’	feature
WAGC Member #6475	bug
Editing Invoice  Opening invoice dialogue then closing causes process to hang	bug
Waitlist overriding new membership	bug
Add total GST included in charges on statement	feature
Add the ability to add extra document templates	feature
Over allocation bug	bug
action/view pos transactions issue	bug
Payment Plan- Edit and View from Invoice Action error	bug
Primefaces 8.0 Upgrade	feature
redcliffe invoice date changes required	chore
Make Pos Transaction Dialog consistent with Invoice and Payment Dialogs	feature
Statements – stack trace – Newcastle	bug
Import of Shares	feature
Growl error when adding an invoice to a payment plan that contains a negative charge line item	bug
Change Resignation Date at Club Level	bug
Facility dates not changing	bug
Give Clubs Access to Facilities Repository	feature
Error when creating payment plan template	bug
Primefaces Upgrade – Login Page showing “Processing Request” message.	bug
Unable to edit payment plan from subs screen	bug
Remove All Share Registrations	feature
Share Playing Rights Repository changes	feature
Import of Share Registrations	feature
Shares – Playing Rights (Leasing or Owner Nomination)	feature
Playing Rights not ending	bug
Redcliffe/Maleny/KWGC ezidebit problems	bug
Error changing credit note date	bug
Add Club Logo to Documents	feature
Memberships Repository – Export on filtered groups stack trace	bug
Statements, invoice, receipts and credit notes documents broken – error on download	bug
Split Share status validation into separate scheduled job	feature
Membership group charges not appearing on renewal draft invoices	bug
Prevent duplicate POS transactions being pushed to MiM from the local Cache	feature
Facility management / allocation – WAGC	bug
Ended Facility showing on memberships	bug
Removing Facility – Empty facility cannot be chosen again	bug
Hilltop – Move Sponsors	chore
Remove Financial Data Exception	bug
Birthday Widget will only show 37 days max	bug
Add Customer Type Filter to Repositories	feature
Add the ability to change the account type on an invoice line if the charge is not restricted	feature
Create a member with a number that already exists on golf website	feature
Credit Limit Activity	feature
*URGENT* WAGC top-up issue	bug
integrate primary group name and id to Pos Cache	feature
Removal of facility and facility accesses on hilltop	chore
Error on start up – Paula’s local	bug
Add field in ezidebit integration to put the client code	feature
Add shortcut to Manage Share Types from Share Repositories	feature
Edit Lease error	bug
Renewals Wizard  changes	feature
Restful API call added to cache for Ebet integration	feature
WAGC POS Transactions not being sent to MiM	bug
Send email to support and club when the cache stops communication with MiM / when error occurs.	feature
Tax Codes on control accounts and POS transactions	bug
POS cache monitoring – fail safe option in pos cache	feature

What’s in the latest build 1.4.4 (October 2020)

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The latest build of MiMembership has a range of new features, small improvements and bug fixes. It will be deployed to all clubs over the next couple of weeks.

Features

• Invoice Timeline – audit of changes made to an invoice

• Negative Payments  – added to Make Payment screen. Can be used for clearing account balances

• Due column in invoice repository showing the total due

• Ability to use a charge for Account Transfers & Credit Expiry. Generate invoices / credit notes for easy reporting. Account Type configuration

• Show Warning if charges added to an invoice are for an account other than the original selected account. To prevent incorrect charges being used

• New tab when viewing a transaction: General Ledger

• Detailed Statements – display invoice line items on the statement.
• Past Messages – add search functionality
• Renewal Wizard – Invoice due date option based on renewal date of membership period
• New Report: Allocation by charge type report
• Resignation Report: New column added. Last Primary Group

• Communications – add new parameters for inserting data

• Add filter for name and description on Manage Buggy Storage Facilities

• Smart search facility access – additional fields for results export

• Prototype functionality: Ability to edit/delete an invoice that has not been sent to the GL and has not been allocated to anything
• Coming Soon: Share Registry

Item	Title
Ezidebit instalment refund error	bug
Configuration of Shares (Statuses, Types and Shares)	feature
WAGC member 1043	bug
MYOB Integration – payment method	bug
Lonsdale – September Ezidebit payment did not allocate to invoice	bug
Member Note Message Length Exception – Sanctuary Lakes	bug
Beverley Park – Unallocated stripe payments	bug
javax.faces.FacesException in POST /views/admin/accounts/displayAccounts.xhtml	bug
Beverley Park – Print Overdue Membership Invoice	bug
Required Attribute on Auto Generated Member Identifier Types	feature
WAGC Member 2308	bug
Top ups on the website vs POS	feature
WAGC – House credits didn’t expire	bug
Processed Ezidebit instalment status has not changed to ‘paid’	chore
Lonsdale – Stripe Payments Time stamp	bug
Lonsdale – Ezidebit instalments failed to send to Ezidebit	bug
GL Integration error	bug
Allocation of credits allocating across multiple accounts	bug
Unallocated Credits Report error	bug
Stop Credits from creating more credits then more credits etc.	feature
General Ledger Summary Report error	bug
Membership Repository –  ‘Available’ column empty (on all tabs except for waitlist)	bug
Null pointer when changing start date on a report	bug
Add new column to  Resigned Member Report with previous category	feature
Details Charge report not showing charge assigned to promo-code	bug
Unallocated Credits Report including transaction that has been allocated	bug
Mt Osmond – Allocation Error	chore
Detailed statement including invoice line items amount, paid, balance.	feature
Shares – UI Updates	feature
Shares – Transfer / Sale of Share.	feature
Mtosmond Exception error	bug
Membership Invoices report doesn’t update when lines added to membership invoice.	bug
Communications – insert fields	feature
Cancelled memberships Batch – Sawtell	bug
Error deleting invoice with a rouge outstanding amount.	bug
Add tab for General Ledger to transaction view screen	feature
Error accessing share registry	bug
Returned error when relinquishing share to club	bug
Help with WAGC GL Setup	chore
Beverley Park Cancelled Ezidebit Payment needs change of status	chore
Headland – Stack Trace Member Screen	bug
Smart search facility access – add more fields for results export	feature
Cancelled Ezidebit Payments still showing as pending in mim	bug
Icons on the right hand side of All pages need a hover text/tool tip	bug
Add auditing for editing of invoices and payments	feature
Invoice not being created in renewal run	bug
Remove Pay to Account option in Account Actions Menu	feature
Add total to Due Column on Invoices Repositories	feature
Smart Search – Birthday Months	bug
Smart Search – Facility Access – results not correct	bug
Remove ability to edit timeline audit record / description	feature
Member created but with no accounts	bug
Error importing facilities	bug
Spelling Error email confirmation	chore
Remove ability to delete invoice timeline audit record/entry	feature
Payment Receipt Document – Negative amount not displaying with minus sign in front.	feature
Edit member identifier field ‘generated length’	bug
WAGC Member 5810 – reinstatement	bug
Error changing invoiced date after editing.	bug
Xero Tax Codes – Lonsdale	bug
Error changing memberships document status from Invoice Required to Not Required	bug
Unable to change facility	bug
Add search function and sorting on  Manage Buggy Storage  Facilities	feature
Add ability to edit an invoice that has not been sent to the GL and has not been allocated to anything. Miclub only functionality. Prototype for review.	feature
Incorrect Date on invoices that are posted to GL	feature
Account Transfers as Invoices / Credit Note.	feature
Membership groups with start day/month of 1/3 are cancelling on import	bug
Error navigating to subscription account from create invoice screen	bug
Show Warning if charges added to an invoice are for an account other than the original selected account	feature
Selection of Groups not working	bug
Renewals – Internal Allocations causing payment plan issues	bug
Resigned members in mim not becoming inactive in golf – Sanctuary Lakes	bug
Editing Credit note – member 1300	bug
Edit  Invoices – editing automatically raised credits error saving invoice	bug
Memberships not marking as ended for resigned members – Sanctuary Lakes	bug
Changing Payment Date alters allocation date incorrectly	bug
Manage facilities  – review and UI changes	feature
Renewal Wizard – Create invoices and payment plans (not in draft) is creating the payment plan fee invoice in draft	bug
Invoice Repository – Deleted Tab is including deleted draft invoices	bug
Credit Expiry	feature
Prizes not expiring at Sawtell	bug
Multiple Discounts applied to an invoice line item is calculating correctly but only displaying one discount name.	bug
Add ability for support to perform a soft delete of an invoice / credit note	feature
Navigation error when clicking on all charges from  / Configuration / Manage Charge Categories / Charges	bug
Error marking draft invoice to outstanding	bug

 

Whats in the latest build 1.4.2 (Sept 2020)

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The latest build of MiMembership has a range of new features, small improvements and bug fixes. It will be deployed to all clubs over the next couple of weeks.
A small patch build was also recently deployed as 1.4.1 which included urgent fixes for document printing, promo codes, renewals and surcharges.This will be released to all clubs on September 14.

Features

• POS Marketing and price points. Update MiM Accounts Cache Db feature to allow mapping of membership category, date of birth and email address.
• Smart Search – save the fields selected for export with saved report feature
• Renewal Wizard Group Restrictions – add member number and sort
• Ability to re-add a charge to group if ended 
• Add scheduled job and setting to purge integration logs after a configured number of days 
• Payment plan options display based on membership category
• Bulk delete previous smart search history
• Import custom fields
• Outstanding charges report
• New Translation for Promo code text on an invoice
• New Translation fro Members Accounts Top Up Button
• New Translation for Payment Plan Description for membership invoices & email.
• Invalid Renewals report add age column
• Share Registry (Beta)
• Auditing for editing of invoices and payments

 

The full list….

Title	Type
Update MiM Accounts Cache Db	feature
Do not show magnifying glass icon when deleting a batch process has completed.	feature
Hide edit button on golf details page	feature
Renewal Wizard Group Restrictions – add member number and sort	feature
Ability to re-add a charge to group if ended	feature
Add scheduled job and setting to purge integration logs after a configured number of days	feature
Payment plan options	feature
Bulk delete previous smart search history	feature
Member Account Widget. Remove render check for Pay Checkbox when account is set to auto-offset.	feature
Order of transactions on account	feature
Change Add Widgets Dialog selection from a Data Table to a Data Grid	feature
Add Ability to import custom fields	feature
Complex smart searches bring the site down	feature
PromoCodes (Discounts for early payment)	feature
Edit member draw – styling on time picker	feature
Outstanding charges report	feature
Reduce size of accordians on accounts screens and unhide display options	feature
styling – apply promo code on renewal 1st page	feature
Membership Repository – scheduledMembershipChange.xhtml – Link Member name/number to details	feature
New Translation for Promo code text on an invoice	feature
Members Accounts Widget – React – Make label/value for Top Up Button a translation	feature
Invalid Renewals report	feature
Add parameter ${paymentPlanDescription!} (translation) to member view of an invoice & allow this to be used in email content.	feature
Reverse Invoice Import functionality	feature
Conversion of Stripe settings from being on the Payment Method and moving them into the Integration Settings in line with all other integrations.	feature
Smart Search – save the fields selected for export with saved report	feature
Charges thumbnail links to be updated or added	feature
Configuration of Shares (Statuses, Types and Shares)	feature
Shares – Transfer / Sale of Share.	feature
Shares – Playing Rights (Leasing or Owner Nomination)	feature
Share Owners Report	feature
Shares – Add Group Restriction for Requiring Playing Rights.	feature
Share Playing Rights Report	feature
Import of Shares	feature
Import of Share Registrations	feature
Add auditing for editing of invoices and payments	feature
Goldfields – Add Golf Facility to Members	chore
Murrumbidgee Ezidebit run	chore
Lonsdale – stripe payment reversal and invoice reversals to be deleted from member account	chore
Remove Invoice from Mt Osmond	chore
Stonecutters entry to be removed	chore
Lonsdale – fix incorrect invoice and credit note on member account #59	chore
WAGC – create new member	bug
Admin Fee invoice date is causing issues with payment plans	bug
Fortnightly instalments and start date	bug
Expiry Options on credits not displaying as set	bug
New Member report issue	bug
Upcoming Unfinancial Members Widget is showing paid invoices	bug
Newcastle – Member 2279 – can’t offset credit / allocate payment	bug
Error when adding GL codes via integration with MYOB	bug
Change membership group error	bug
Dashboard : Unfinancial Widget error when data = null	bug
Failed journal not created in Xero on resend	bug
Can’t modify an Ended membership	bug
new members not integrating to golf	bug
Exception error – exporting from directory	bug
Facility repository issue exporting	bug
Allocations screen – plan instalments	bug
murrumbidgee member #2473	bug
Error in data at Murrumbidgee	bug
Unallocated Payments report date filter	bug
WAGC Renewals draft	bug
Allocations by Charge Type Detail error	bug
Lazy Initialisation Exception Error Selecting Invoices to pay	bug
Exception Bendigo – dashboard widgets	bug
Error – importing invoices to Staging2 (Lonsdale data)	bug
invoice on payment plan shows when making adhoc payment	bug
Add Better Logging for Xero Integration.	bug
UI Date Picker on allocations by charge type detailed	bug
Logo not appearing on Membership Invoice email	bug
WAGC Member 3127 – House Credit	bug
House credit issue	bug
Auto allocation is incorrect on credit allocation	bug
WAGC Ezidebit run	bug
Members directory – bulk select	bug
Lonsdale – GL Tracking Code drop menus not working	bug
Stonecutters Offset Scheduled Job Failing	bug
Allocations Screen – Auto allocate not working correctly.	bug
Stonecutters Journal Failed – can’t remove or re-send	bug
Exception – Headland GC member #99117	bug
javax.faces.FacesException in POST /views/admin/accounts/allocations.xhtml	bug
javax.faces.FacesException in POST /views/admin/accounts/editInvoice.xhtml	bug
Unable to download / print invoices – WAGC	bug
mtosmond – member 5014 sent instalment	bug
Error on invoice import – Staging 2/Lonsdale data	bug
Update Customer to Ezidebit button error	bug
Add facility Error	bug
Handicap on member details incorrect	bug
Promocode should be removed if the user changes the amount paid to be less than the full amount	bug
Member Invoice Display Instalment Dates	bug
Error removing Promo code from an invoice – Null pointer	bug
Export Member – Exception	bug
Error when allocating credit with transaction date less the credit date	bug
javax.el.ELException in POST /views/admin/accounts/addPayment.xhtml	bug
Pay Invoice with Promo code discount – Payment amount total not including discount (member view)	bug
Promo code on Advanced payment screen not applying discount. Reinstate promo discount icon not working.	bug
Promocode not being applied when paying in full – React Account widget	bug
Magenta Shores journals not sending to GL	bug
Lonsdale – GST for house levy charge showing on some invoices when there should not be any tax amount	bug
Reversal of Invoice with Internal Allocations	bug
Error deleting financial data	bug
Removing promo code from an  invoice	bug
Devonport – Golf facility not auto renewing for member group changes	bug
Total Invoiced by Charge – Summary report incorrect	bug
Declined stripe payment was not declined by Stripe – payment made twice	bug
Duplicate Payments from Stripe	bug
Stripe Payments from Online Invoice incorrect with promo code	bug
Lonsdale – error on payment with promo code reinstated	bug
Rounding isn’t being handled correctly	bug
Renewals – members with group changes creating separate invoices	bug
Waitlisted memberships being included in the renewal run	bug
Renewal Wizard Testing – Batch Error and ‘created by’ incorrect	bug
Sorting of memberships in renewal wizard doesn’t work	bug
Lonsdale – Ezi Debit Payments Status check failing	bug
Exception – Mt Osmond Golf Club	bug
Golf facility shows as required when removed in future	bug
javax.faces.FacesException in POST /views/admin/accounts/allocations.xhtml	bug
POS Cache exception	bug
Rounding down on invoice total (and other credit lines)  issue	bug
Make ability to round  on invoice total up only (until down is fixed)	bug
Sanctuary Lakes – Create member	bug
WAGC – Member receipt link	bug
Autofill address formatting seems to be off.	bug
Failed Journals in Xero	bug
Lonsdale – cannot repay a reversed payment in advance payment screen	bug
Lonsdale – Stripe payment issue with surcharge.	bug
Unable to reverse a surcharge invoice.	bug
Auto allocation on subs account – adding invoices to Payment plan	bug
Renewal Wizard and payment plans	bug
Modifying credit note for house levy	bug
Subs account type on cash basis requiring a GL code	bug

Peter Maddison
Mobile: 0403 533 099
peter@miclub.com.au

Phil Laurie
Mobile: 0434 392 567
phil@miclub.com.au

Elly Hazell
Mobile: 0455 440 031
elly@miclub.com.au

Chris Little
Mobile: 0418 506 814
chris@miclub.com.au

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